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We are hiring a Studio Assistant… 

  • 18 June 2024
  • Studio Legal

Job description

About us

At Studio Legal, we are inspired by people who create, innovate and dream big!  We use our unique legal skills and industry experience to help creative Australians run great businesses. 

Check out our website (www.studiolegal.com.au) or Instagram profile (@studiolegal) for more information.

The position

As the Studio Assistant, you will be an invaluable part of our team and involved in all aspects of our practice from office administration, client relations, marketing and business development as well as supporting our managing principal.  This is a newly created role within our Melbourne office, with full time hours, with Wednesdays working from home.

A summary of the tasks are:

Office Administration

  • – Attend to general office admin tasks such as answering phones, handling post, answering email inboxes, scheduling and setting up meetings, data entry, record keeping, scanning and filing documents,
  • – Attend to reception duties such as greeting clients, setting up rooms for meetings and catering of meetings.
  • – Carry out legal assisting duties such as populating templates, formatting documents and conducting searches.

Client Relations

  • – Triage legal enquiries.
  • – Prepare and send quotes for solicitors.
  • – Follow-up enquiries and quotes.
  • – Use and maintain CRM platform.

Marketing

  • – Help create and post content across various social media platforms and website including social media posts, newsletters and blogs.
  • – Track digital marketing results and provide reports to management.
  • – Help plan, support and execute various marketing campaigns, events and promotions.

PA Duties (for Managing Principal)

  • – Attend to diary management tasks.
  • – Provide personal admin support to our principal, including booking meetings, running personal errands, arranging travel and taking notes at meetings.
  • – Handle incoming calls and emails from internal and external contacts and help file emails, file notes and documents.

About you

You will share our firm’s core values of be creative, show empathy, learn & grow, and build relationships. As well as this, you will be passionate about working with clients in the creative industries and want to help contribute to the growth of our amazing firm.

The successful candidate:

  • – Has at least 2-3 years’ proven experience in office administration and marketing.
  • – Has excellent communication skills (both written and verbal).
  • – Is proficient in the Microsoft Office Suite,
  • – Is confident using Instagram, Linked In, Facebook, WordPress, Canva, Mailchimp, CRM systems and social media schedulers like Later.
  • – Is outgoing, a team player, friendly, enthusiastic, adaptable, and eager to learn.
  • – Loves working with people and delivering an excellent customer experience.
  • – Is willing to upskill and carrying out training in areas of role.
  • – Has strong organisational skills with the ability to multitask and prioritise tasks effectively.
  • – Can work autonomously, takes initiative and is proactive in their work style.

Salary will be set based on level of experience of candidate.

How to apply

To apply, please send a covering letter outlining why you are suitable for the role, together with your CV to Sara Giampa Kease (Practice Manager) via email to sara@studiolegal.com.au.

Please note only successful applicants will be contacted. 

No phone enquires or recruitment agencies please.

Applications close 28 June 2024.